The IEEE Ultrasonics, Ferroelectrics, and Frequency Control Society (UFFC-S) is seeking nominations for its President-Elect to serve a two-year term from January 1, 2020 to December 31, 2021. Following this term, the President-Elect will become President of the society, serving a two-year term from January 1, 2022 to December 31, 2023.
The procedure to nominate (or self-nominate) is as follows:
- Confirm that your nominee is a UFFC-S voting member in good standing. (The UFFC-S Bylaws defines “UFFC-S voting member”).
- Generate a complete nomination package, to include:
- A letter of nomination signed by at least two AdCom Members (where a list of AdCom members can be found at https://ieee-uffc.org/adcom-members/2019-adcom-associates/);
- An up-to-date candidate biography that includes IEEE and UFFC-S contributions; and
- A position statement by the candidate.
- Send the complete nomination package via email to the Chair of the Nominations Committee (Clark Nguyen, firstname.lastname@example.org). The deadline is Sunday, September 8, 2019. Per UFFC-S Bylaws, this is 4 weeks prior to the last scheduled AdCom meeting this year.
On October 6, during its last Administrative Committee (AdCom) meeting of 2019 to be held in Glasgow, UK, the UFFC-S will elect from qualified nominees the new President-Elect using the procedure prescribed by the UFFC-S Bylaws, which you can find on the UFFC-S website, here: https://ieee-uffc.org/about-us/governing-documents/uffc-bylaws/
For your and your nominee’s convenience, relevant passages from the bylaws that outline the selection procedure appear at the end of this email.
Clark T.C. Nguyen
IEEE UFFC-S Junior Past President and Nominations Chair
Relevant UFFC-S Bylaws on the Nomination and Election Process:
Copied from the IEEE UFFC-S Bylaws (see attachment):
“3.5. Nomination and Election of President-Elect
The Nominations Committee shall prepare a slate of at least 2 (two) nominees with nomination packages for the office of President-Elect. Nominees shall be UFFC-S voting members in good standing. In the event that less than two nominees are available, exemption to proceed with one nominee shall be obtained from the IEEE Vice President for Technical Activities. An affirmative vote of two-thirds of all Voting Members of AdCom is required to elect the single nominee.
A complete nomination package shall consist of a letter of nomination signed by at least 2 (two) AdCom Members, an up-to-date candidate biography including IEEE and UFFC-S contributions, and a position statement by the candidate. Nominees shall be included on the slate as long as a complete nomination package has been received by the Chair of the Nominations Committee at least 4 (four) weeks prior to the last scheduled AdCom meeting in an election year. Nomination packages shall be distributed to AdCom within one week after the nomination deadline. At the last AdCom meeting in an election year, the President-Elect shall be elected.
During the election process, at the discretion of the incumbent President, candidates may be invited to make brief statements and answer questions from the floor, provided such opportunity is uniformly provided to all candidates under consideration. The election shall be by secret ballot. An affirmative vote of a majority of all AdCom Members who are eligible to vote shall determine the election. In the case that there are more than two nominees, and no nominee receives the required number of votes, the nominee who received the least votes shall be removed, and the voting repeated. The incumbent President shall not vote unless there is a tie and shall conduct this election process with the assistance of the Society Secretary and appropriate administrator(s).”